When I Work vs UKG
Side-by-side comparison of AI visibility scores, market position, and capabilities
Employee scheduling and time tracking app for hourly teams. Minneapolis MN, raised $35M+, used by 200,000+ workplaces across retail, food service, and healthcare.
About
When I Work is an employee scheduling and time tracking platform designed specifically for hourly and shift-based workforces. Founded in 2010 and headquartered in Minneapolis, Minnesota, the company has raised over $35 million in venture funding. The platform serves more than 200,000 businesses across the retail, food service, healthcare, and service industries, helping managers build schedules and communicate with their frontline teams through a mobile-first experience.\n\nThe platform's scheduling tools allow managers to create and publish weekly schedules, fill open shifts, and manage time-off requests in a drag-and-drop interface. Team members receive shift notifications via the mobile app, can request swaps, and communicate with their team through an integrated messaging feature. The time clock function supports GPS-based clock-in, kiosk mode, and web clock options to match different workplace environments.\n\nWhen I Work has positioned itself as the accessible, affordable option for small and mid-market businesses that need practical scheduling without the complexity or cost of enterprise workforce management suites. Its freemium entry point and simple onboarding have driven strong adoption in industries where workforce churn is high and manager bandwidth is limited.
Ultimate-Kronos merger HCM with $3.5B+ revenue; UKG Pro payroll and UKG Dimensions workforce scheduling competing with ADP and Workday for enterprise HR and complex labor scheduling in healthcare and retail.
About
UKG (Ultimate Kronos Group) is a Weston, Florida-based human capital management (HCM) and workforce management company formed from the 2020 merger of Ultimate Software and Kronos — providing payroll, HR, talent management, time and attendance, scheduling, and workforce analytics to organizations ranging from mid-market to large enterprise. With $3.5+ billion in annual revenue and 15,000+ employees, UKG is one of the largest HCM vendors globally, competing with ADP and Workday for enterprise workforce management.
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